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General overview Contribution structure edited volume
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Contribution structure edited volume
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Contribution structure edited volume

On this page

  • The challenge of uniformity
  • Contribution headers
  • Heading levels 
  • Lists of figures and bibliographies
  • About the author and/or affiliations

The challenge of uniformity

  • Uniformity is a particular challenge for edited volumes. To help contributors and editors, here some frequently overlooked aspects. 
  • We would like to ask you as editors to pay particular attention to the following points in your guidelines for contributors and in the editorial phase:
    • Careful distinction between main headings and subheadings
    • English capitalisation in main headings and subheadings
    • Consistent handling of abstracts, keywords, vita and affiliations
    • Inconsistent numbering of sublevels is a common error in edited volumes. Please keep a close eye on this.
    • Please provide your contributors with clear guidelines for headings of bibliographies (‘Bibliography’ or ‘References’?) and lists of figures (‘Figures’ or ‘List of figures’). Let them also know the wording for affiliations: Are titles mentioned or not? Is only the city stated or also the university? Is the country included? Should email addresses be published in the volume or not?

Contribution headers

Headings and authors
  • Keep your main heading as concise and precise as possible.
  • Please split up long headings into main headings and subheadings, instead of dividing them up with dashes, colons or full stops.
  • Headings do not end with punctuation, except for question marks or exclamation marks.
  • The subheading starts on a new line.
  • Please state the author’s full name (no academic titles or affiliation) below the subheading (without ‘by’).
  • If there are several authors, their names will be separated by a slash.
  • In English main headings and subheadings, please capitalise all nouns, adjectives and verbs, and use lower cases for articles, pronouns etc. 
Heading translation
  • Each (non-English) heading is accompanied by an English translation.
  • The translation of the main heading and subheading is written under the name of the contributor, the main heading in bold, the subheading on a new line:

English Translation of Main Heading
English Translation of Subheading

Abstracts and/or keywords
  • Abstracts should contain approx. 600–800 characters (including spaces), followed by 6 keywords with the most important search terms on the topic (in a new line). Abstracts and keywords begin with a pointed mark in bold. Please separate keywords with commas, without a full stop after the last keyword.
Abstract: Here follows the abstract.

Keywords: first keyword, second keyword, third keyword etc.

  • For non-English contributions, an English version of the abstract and keywords follows.
  • Do not include a ‘mini table of contents’ at the front.

Sample contribution header
Heading
Subheading

Oscar Murphy / Edith Smith

English Translation of Main Heading
English Translation of Subheading

Abstract: This is the abstract in the language of the article.
Keywords: keyword 1, keyword 2, keyword 3, keyword 4, keyword 5, keyword 6

English translation of abstract: This is the English abstract.
English translation of keywords: keyword 1, keyword 2, keyword 3, keyword 4, keyword 5, keyword 6

Heading levels 

  • Please use Arabic numerals for sublevels. Number 0 is not permitted.
  • Sublevels never consist only of a number, but always of text as well.

Lists of figures and bibliographies

  • In the case of edited volumes, the lists of figures and tables are inserted before the bibliography at the end of each contribution so that all information on copyright are included at article level (see alsolists and bibliography).
  • Bibliographies should also be placed at the end of the contribution (before the affiliation, if applicable) so that all references can be traced at article level.
  • Please note that for some of our series, thecitation style is specified by the series editors.
  • The naming of lists (‘Bibliography’ or ‘References’?) follows the editor’s recommendations.

About the author and/or affiliations

  • Information on the author(s) follow directly after the respective contribution, not in a separate list, so that they are also included at article level.
  • Information on the author(s) should begin with a pointed mark followed by the affiliation.
  • Ask your volume editor about the exact wording (handling academic titles, inclusion of e-mail address, ...).

Sample about the author and affiliation

About the author: Emma Miller is … here follows a short text about the position of the author, main areas of research, important projects etc. 

Prof. Dr. Joe Bloggs, University of Life, Department of History (Bruxelles), Bloggs@education.com

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